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Promotion and Tenure

Contact: Please direct any questions about Promotion and Tenure to ascfacultyaffairs@osu.edu or Toni Calbert.5. 

Important Dates

June

June 13:

  • Recommended deadline for P&T candidates to submit materials for external review to TIU

June 18:

  • ASC P&T dossier preparation workshop for candidates seeking promotion or promotion and tenure in 2025-2026

June 27:

  • College target date for notifying candidates of results of fourth year review and Clinical/Teaching/Practice (C/T/P) and Research reappointment review (10-day comments period begins)

July

July 11: 

  • Copies of annual review letters to assistant, associate, and full professors (tenure track, CTP, and research faculty) due to college via department folders in Teams

July 22:

  • ASC P&T interfolio workshop for case managers (P&T support staff)

August

Aug. 1-31: 

Aug. 19:

  • ASC P&T interfolio workshop for PODs, P&T Chairs, and TIU Heads

Aug. 20:

  • OAA orientation for new faculty

Aug. 21:

  • OAA P&T Achievement Conference

Aug. 25:

  • ASC orientation for new faculty

Aug. 26:

  • Autumn semester begins

September

Sep. 1-30: 

Sep. 4:

  • ASC orientation for new chairs and directors

Sep. 5:

  • Recommended last day for notifying candidates of results of regional campus P&T review (10-day comments period begins) 

Sep. 9:

  • ASC P&T Interfolio submission workshop for candidates seeking promotion or promotion and tenure in 2025-2026

Sep. 19:

  • Regional campus promotion and tenure review materials due to chairs and directors
  • Recommended last date to request promotion and tenure review materials from joint unit TIU heads for faculty with joint appointments

Sep. 26: 

  • Recommended last date to schedule P&T review meetings of the eligible faculty

October

Oct. 1-17: 

Oct. 3:

  • Recommended last date for notifying candidates of results of TIU P&T review (10-day comments period begins)

Oct. 16-17:

  • Autumn Break

Oct. 20: 

  • Deadline for submission of P&T dossiers to college

December

Dec. 10: 

  • Last day of regularly scheduled autumn semester classes

January

January TBD:

  • Newark Campus: due date for submission of faculty annual review materials (typically mid-January)
  • ASC dossier preparation workshop for fourth year review and C/T/P and research reappointment candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs

Jan. 12: 

  • Spring semester begins

Jan. 9: 

  • College target date for notifying candidates of results of P&T reviews (10-day comments period begins)

Jan. 23: 

  • Deadline for college to submit all P&T dossiers to OAA

February

Feb. 1-28: 

  • Fourth-year and reappointment review  consultations are available by appointment with ASC Faculty Affairs

Feb. 2:  

  • Recommended departmental due date for submission of faculty annual review materials and fourth year review materials

Feb. 16:

  • Recommended last day for notifying candidates of results of regional campus P&T review (10-day comments period begins) 

March

March 1-31: 

  • Fourth-year and reappointment review consultations are available by appointment with ASC Faculty Affairs

March 2: 

  • Suggested deadline to solicit annual review letters, fourth-year reviews and C/T/P and Research faculty reappointment review letters from joint unit TIU heads for faculty with joint appointments
  • Regional campus fourth year review and C/T/P and Research reappointment review materials due to chairs and directors

March 16-20:  

  • Spring Break

March 13:

  • Recommended last date to schedule review meetings of the eligible faculty for fourth year reviews of assistant professors and reappointment reviews for C/T/P and Research faculty

March 20:

  • Recommended last date for notifying candidates of results of TIU fourth-year reviews and C/T/P and Research faculty reappointment reviews (10-day comments period begins)

March 31: 

  • Deadline to submit requests for exclusions from the probationary period to the college for candidates scheduled for mandatory tenure review in 2025-2026

April

April 3: 

  • Fourth year review and C/T/P and Research reappointment dossiers due to the college

 

April 27: 

  • Last day of regularly scheduled spring semester classes
  • Suggested target date for completing annual review meetings
  • Suggested target date for identifying all candidates for non-mandatory P&T reviews

April 30:

  • Target date for dean of college to notify candidates of P&T decisions

May

May 15:

  • Suggested deadline for completion of faculty annual reviews

May 21:

  • Board of Trustees meeting at which promotion and tenure cases are formally approved

May 22: 

May 29:

  • College deadline for notifying OAA of non-renewals of probationary faculty appointments

June

June TBD:

  • ASC P&T dossier preparation workshop for candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs for the 2025-2026 P&T cycle

June 26:

  • College target date for notifying candidates of results of fourth year reviews and C/T/P and Research reappointment reviews (10-day comments period begins) 

July

July 10: 

  • Copies of annual review letters to assistant, associate, and full professors due to college 

Promotion, Tenure, and Reappointment Materials

The Office of Academic Affairs (OAA) maintains a listing of Appointments, Promotions and Tenure as well as Pattern of Administration documents. 

https://oaa.osu.edu/academic-administration/appointments-reappointments-promotion-and-tenure

Core Dossier 

All candidates for promotion, promotion and tenure, and/or reappointment in 2025-2026 must use the ASC Core Dossier Outline 2025-2026 (versions with and without instructions linked below).

 

Introduction 

 

SEI Reports and Student Comments Summary

 

Candidate Notification and Comments Process

External Evaluators

Forms to be used in the External Evaluator sections of Interfolio:

Faculty with Temporary Immigration Status

To be included in dossiers for faculty seeking tenure with temporary immigration status:

MOU for Faculty with Temporary Immigration Status

In accordance with Faculty Rule 3335-6-03(D), probationary tenure-track faculty may request up to 3 extensions of the tenure clock. The applicable request form (linked below) should be completed and signed by the faculty member and the TIU head and submitted to ascfacultyaffairs@osu.edu along with all required documentation. All requests must be submitted by April 1 of the academic year immediately preceding the faculty member's mandatory promotion and tenure review. 

 

Contact ascfacultyaffairs@osu.edu for info on the Counter Offer Expedited P&T Review Process.

 

Workshops

ASC P&T Dossier and Interfolio Workshop for Candidates

Wednesday, June 18, 10am-11:30am

Workshop for Candidates involved in a promotion or promotion and tenure review in Autumn 2025. This session, led by Kristi Williams, Associate Dean for Faculty Affairs, focuses on the new core dossier outline and the Interfolio and review submission process. Content is relevant for mandatory tenure-track sixth year reviews, and non-mandatory promotion reviews for tenured, clinical/teaching/practice, and research faculty. 

ASC P&T Workshop for Candidates AU2025 Recording

ASC Fourth Year and Reappointment Review Workshop

Tuesday, January 28, 11am-1pm

Workshop for Candidates, TIU Heads, P&T Chairs, PODs, Regional Campus Administrators, and Staff Members involved in a fourth year and CTP and research reappointment reviews in Spring 2025 This session, led by Kristi Williams, Associate Dean for Faculty Affairs, focuses on the new core dossier outline and the Interfolio submission process. 

ASC Fourth Year and Reappointment Review Workshop SP2025