For Chairs and Directors

Key Dates and Deadlines

September

September 1, 2024:

Course change forms for spring semester to registrar (after ASC approvals)
Governance Document Revisions: Begin discussions with faculty

September 3, 2024:

ASC orientation for new chairs and directors

September 9, 2024:

Completed course proposals for college-supported interdisciplinary team-taught courses due in ASC Curriculum and Assessment services queue in curriculum.osu.edu

September 13, 2024:

ASC Chairs, School Directors, and College Leadership Retreat

September 16, 2024:

Newark Campus: P&T review meetings for all fourth-year, mandatory and non-mandatory promotion and tenure and promotion cases

September 20, 2024:

Regional campus promotion and tenure review dossier materials due from candidates to chairs and directors
Suggested deadline to solicit letters for faculty with Discovery Theme (DT) and joint appointments.
- DT focus area leads provide letters for tenure-track (TT) promotion and tenure reviews. They provide promotion review letters for C/T/P and Research faculty.
- The chair/director of the joint appointment unit provides letters for TT promotion and tenure reviews. They provide promotion review letters for C/T/P and Research faculty.

September 27, 2024:

Recommended last date to schedule P&T review meetings of the eligible faculty

October

October 1, 2024:

Staff mid-year performance reviews begin

October 4, 2024:

Recommended last date for notifying candidates of results of TIU P&T review (10-day comments period begins)

October 10-11, 2024

Autumn break

October 18, 2024:

Deadline for submission of P&T dossiers to college via Interfolio

October 21, 2024:

Deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the November Board of Trustees meeting

October 31, 2024:

Deadline for TIU Head to provide information regarding faculty salary appeal process to appellant and notify divisional dean

October - November:

Lima Campus: Faculty Professional Development Committee sends recommendations for SA/FPL to the Dean and Director

November

November 1, 2024:

Reports from faculty on FPL in spring 2024 due to ascfacultyaffairs@osu.edu

November 20-21, 2024:

November Board of Trustees meeting

December

December 2, 2024:

Curriculum forms (other than course changes) for spring semester due to Registrar (after ASC approval)
Preliminary nominations for Distinguished University Professor due to divisional deans
Newark Campus: Due date for faculty to submit FPL and special assignment applications to dean and director

December 4, 2024

Last day of regularly scheduled classes for autumn semester

January

January TBD:

Newark Campus: Due date for submission of faculty annual review materials

January 6, 2025:

Spring semester begins

January 14, 2025:

FY2026 Course Assignment Inventory template available in department folders in Teams.

January 17, 2025:

College target date for notifying candidates of results of college-level P&T reviews (10-day comments period begins)

January 20, 2025:

Deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the February Board of Trustees meeting

January 24, 2025:

Deadline for college to submit all P&T dossiers to OAA

January 28, 2025:

Fourth-Year Reappointment Review Workshop

January 29, 2025:

Board of Trustees meeting

January 31, 2025:

Reappointment reviews for endowed chairs/professorships due to divisional deans

January - February:

Mid-year budget review with divisional deans

January - April:

Recruitment letters from chairs and directors to admitted undergraduate students

February

February 3, 2025:

Deadline for college awards submissions
Recommended departmental due date for submission of faculty annual review materials and fourth year review materials (may use different date as spelled out in departmental documents)
Course change forms for autumn semester to registrar (after ASC approvals)
Due date for faculty filing salary grievances to submit required data to chairs and directors for review

February 21, 2025:

Completed FY2025 Course Assignment Inventory file due to the college via department folders in Teams.
Chair/Director letter summarizing rank-ordered FPL and SA applications due to the college

February - April:

Screening meetings for non-mandatory tenure and promotion reviews (following process in unit APT documents)
TIU annual review and fourth year review meetings

March

March TBD:

Lima Campus: Tenure-track annual reviews conducted

March 1, 2025:

Governance Document Revisions: Submit draft to ascfacultyaffairs@osu.edu for approval

March 3, 2025:

Suggested deadline to solicit letters for faculty with Discovery Theme (DT) and joint appointments.
- DT focus area leads provide letters for tenure-track (TT) annual and fourth-year reviews. They provide reappointment review letters for C/T/P and Research faculty.
- The chair/director of the joint appointment unit provides letters for TT annual, fourth-year reviews. They provide reappointment review letters for C/T/P and Research faculty.
Regional campus fourth year review and C/T/P and research reappointment review materials due to chairs and directors
Deadline for providing letter of support for ASC Grants for new Service-Learning Course Proposals
Deadline for chairs and directors to submit any salary appeals to the divisional deans for review
Reports from faculty on FPL in autumn 2024 due to ascfacultyaffairs@osu.edu

March 10-14, 2025:

Spring Break

March 17, 2025:

Recommended last date to schedule review meetings of the eligible faculty for fourth year reviews of assistant professors and reappointment reviews for C/T/P and Research faculty

March 21, 2025:

Recommended last date for notifying candidates of results of TIU-level fourth-year reviews and C/T/P and Research faculty reappointment reviews (10-day comments period begins)
Recommended deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the April Board of Trustees meeting

March 28, 2025:

End of annual performance period for staff
Probationary faculty non-renewal recommendations due to college
Curriculum forms (other than course changes) for summer term due to Registrar (after ASC approval)
Annual activity report from department chairs, school directors and college center directors due to divisional deans

March 31, 2025:

Deadline to submit requests for exclusions from the probationary period to the college for candidates scheduled for mandatory tenure review in 2024-2025

April

April TBD:

Notification to college office of P&T decisions by the provost

April 4, 2025:

Fourth year review and C/T/P and Research reappointment dossiers due to the college via Interfolio
Deadline for submitting nominations for faculty to participate in the Big Ten Alliance Academic Leadership and Department Executive Officer Programs to ascfacultyaffairs@osu.edu

April 15, 2025:

Divisional Deans to complete review of Course Assignment Inventories and communicate with chairs/directors regarding any changes

April 16, 2025:

Board of Trustees meeting at which promotion and tenure cases are formally approved

April 21, 2025:

Last day of regularly scheduled spring semester classes

April 28, 2025:

Suggested target date for completing annual review meetings
Suggested target date for identifying all candidates for non-mandatory P&T reviews
Suggested target date to begin determining and seeking approval from college for External Evaluators for 2025-26 P&T cases
Deadline for completion of all faculty searches

April 30, 2025:

Target date for dean of college to notify candidates of the provost’s P&T decisions

April - July:

Budget meetings with divisional deans

May

May TBD:

Lima Campus: Associated faculty annual reviews conducted

May 1, 2025:

Governance Document Revisions: College target date to send comments to units

May 16, 2025:

Suggested deadline for completion of faculty annual reviews
FY26 faculty hiring proposals due to the college

May 23, 2025:

Lists of proposed external evaluators for 2025-26 P&T cases due to ascfacultyaffairs@osu.edu for approval

May 30, 2025:

College deadline for notifying OAA of non-renewals of probationary faculty appointments
Copies of staff reviews due to college

June

June TBD:

ASC P&T dossier preparation workshop for candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs for the 2025-2026 P&T cycle

June 27, 2025:

College target date for notifying candidates of results of fourth year reviews and C/T/P and Research reappointment reviews (10-day comments period begins)
Recommended deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the July Board of Trustees meeting

July

July 1, 2025:

Governance Document Revisions: Submit to OAA for approval

July 11, 2025:

Copies of annual review letters to assistant, associate, and full professors due to college via department folders in Teams

July 16, 2025

Board of Trustees meeting

Resources and Documents

Instructions TBD

FY26 Course Assignment Inventory Timeline:

January 15, 2025: Course assignment inventory templates available on Teams
February 21, 2025: Deadline for units to update course assignment inventories and upload to Teams
Mid-April 2025: Divisional Deans to complete review of course assignment inventories
End of February 2026: Units to complete updates to course assignment inventories with any necessary information (e.g., new faculty, updated course numbers, etc.)
End of September 2026: Units to complete any additional updates to course assignment inventories; files may now be used by other offices (e.g., ASC-HR and ASC-Finance) as needed

Please contact ascfacultyaffairs@osu.edu and Liana Crisan Vandeborne.1 with any questions regarding Course Assignment Inventories.

The Office of Academic Affairs (OAA) maintains a listing of Appointments, Promotions and Tenure as well as Pattern of Administration documents. Visit the OAA site and scroll to the section titled College of Arts and Sciences.

Tips for Updating POA and APT 2022 (opens in a new window)126.62 KB

Primary Changes to Governance Documents 2022 (opens in a new window)298.02 KB

Sample Documents - POA and APT [link]